The Evolution mail component can work with multiple accounts in a variety of formats. It offers useful features, such as virtual folders for showing search results and filtering for junk mail. Configure the application in+ .
To import e-mail from other e-mail programs, such as Netscape, select+ . For mbox formats, select . For Netscape, select . To work with data from programs using the maildir format, such as KMail, configure an account that accesses the mail directory.
Evolution can retrieve e-mail from multiple mail accounts. Select the account from which to send e-mail when you compose a message. Configure mail accounts in+ + . To modify an existing configuration, select it and click . To delete an account, select it and click .
To add a new account, click. This opens the configuration assistant. Click to use it. Enter your name and your e-mail address in the respective fields. Enter the optional information if desired. Check to use this account by default when writing mails. Click .
Select the appropriate incoming e-mail format for this address in. is the most common format for downloading mail from a remote server. works with mail folders on a special server. Obtain this information from your ISP or server administrator. Complete the other relevant fields displayed when the server type is selected. Click when finished. Select the desired , if available. Click .
Next, configure the mail delivery options. To submit outgoing e-mail to the local system, select. For a remote server, select . Get the details from your ISP or server administrator. For SMTP, complete the other fields displayed after selection. Click when finished.
By default, the e-mail address is used as the name to identify the account. Enter another name if desired. Click. Click to save your account configuration.
To make an account the default account for sending e-mail, select the desired account then press. To disable the retrieval of e-mail from an account, select the account then click . A disabled account can still be used as the address for sending, but that account is not checked for incoming e-mail. If necessary, reactivate the account with .
To compose a new message, click+ . Replying to or forwarding a message opens the same message editor. Next to , select from which account to send the message. In the recipient fields, enter an e-mail address or part of a name or address in your address book. If Evolution can match what you enter to something in the address book, a selection list is displayed. Click the desired contact or complete your input if there are no matches. To select a recipient directly from the address book, click or .
Evolution can send e-mail as plain text or HTML. To format HTML mail, selectin the toolbar. To send attachments, select or + .
To send your message, click. If not ready to send it immediately, make another selection under . For example, save the message as a draft or send it later.
Evolution supports e-mail encryption with PGP. It can sign e-mail and check signed e-mail messages. To use these features, generate and manage keys with an external application, such as gpg or KGpg.
To sign an e-mail message before sending it, select unlock” the secret key repeatedly, check .+ . When you click , a dialog prompts for the passphrase of your secret key. Enter the passphrase and exit the dialog with to send the signed e-mail. To sign other e-mail messages in the course of this session without needing to “
When you receive signed e-mail from other users, a small padlock icon appears at the end of the message. If you click this symbol, Evolution starts an external program (gpg) to check the signature. If the signature is valid, a green check mark appears next to the padlock symbol. If the signature is invalid, a broken padlock appears.
The encryption and decryption of e-mail is just as easy. After composing the e-mail message, go to+ and send the e-mail message. When you receive encrypted messages, a dialog asks for the password of your secret key. Enter the passphrase to decrypt the e-mail message.
It is often convenient to sort e-mail messages into a variety of folders. Your folder tree is shown in the left frame. If accessing mail over IMAP, the IMAP folders are also shown in this folder bar. For POP and most other formats, your folders are stored locally, sorted under.
Several folders are included by default.is where new messages fetched from a server are initially placed. is used for saving copies of sent e-mail messages. The provides temporary storage for e-mail that has not yet been sent. It is useful if working offline or if the outgoing mail server is temporarily unreachable. is used for saving unfinished e-mail messages. The folder is intended for temporary storage of deleted items. is for Evolution's junk mail filtering feature.
New folders can be created underor as subfolders of existing folders. Create as complex a folder hierarchy as desired. To create a new folder, select + + . In the dialog, enter a name for the new folder. Use the mouse to determine the parent folder under which to place the new folder. Exit the dialog with .
To move a message into a folder, select the message to move. Right-click to open the context menu. Selectand, in the dialog that opens, the destination folder. Click to move the message. The message header in the original folder is shown with a line through it, meaning that message is marked for deletion from that folder. The message is stored in the new folder. Messages can be copied in a similar manner.
Manually moving a number of messages into different folders can be time-consuming. Filters can be used to automate this procedure.
Evolution offers a number of options for filtering e-mail. Filters can be used to move a message into a specific folder or to delete a message. Messages can also be moved directly to the trash with a filter. There are two options for creating a new filter: creating a filter from scratch or creating a filter based on a message to filter. The latter is useful for filtering messages sent to a mailing list.
Select+ . This dialog lists your existing filters, which can be edited or deleted. Click to create a new filter. Alternatively, to create a filter based on a message, select the message then + .
Enter a name for the new filter in contains, is, and is not. Select the appropriate condition. Enter the text for which to search. Click to add more filter criteria. Use to determine if all or only some of the criteria must be met to apply the filter.. Select the criteria to use for the filter. Options include sender, recipients, source account, subject, date, and status. The drop-box showing provides a variety of options, such as
In the lower part of the window, determine the action to take when the filter criteria are met. Messages can, for example, be moved or copied to a folder or assigned a special color. When moving or copying, click to select the destination folder. In the folder list that appears, select the folder. To create a new folder, click. Click when the correct folder is selected. When finished creating the filter, click .
Filters are applied in the order listed in the dialog accessed with+ . Change the order by highlighting a filter and clicking or . Click to close the filter dialog when finished.
Filters are applied to all new mail messages. They are not applied to mail already in your folders. To apply filters to messages already received, select the desired messages then select+ .