Today, many people use several computers—one computer at home, one or several computers at the workplace, and possibly a laptop or PDA on the road. Many files are needed on all these computers. You may want to be able to work with all computers and modify the files and subsequently have the latest version of the data available on all computers.
Data synchronization is no problem for computers that are permanently linked by means of a fast network. In this case, use a network file system, like NFS, and store the files on a server, enabling all hosts to access the same data via the network. This approach is impossible if the network connection is poor or not permanent. When you are on the road with a laptop, copies of all needed files must be on the local hard disk. However, it is then necessary to synchronize modified files. When you modify a file on one computer, make sure a copy of the file is updated on all other computers. For occasional copies, this can be done manually with scp or rsync. However, if many files are involved, the procedure can be complicated and requires great care to avoid errors, such as overwriting a new file with an old file.
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Before you start managing your data with a synchronization system, you should be well acquainted with the program used and test its functionality. A backup is indispensable for important files.
The time-consuming and error-prone task of manually synchronizing data can be avoided by using one of the programs that use various methods to automate this job. The following summaries are merely intended to convey a general understanding of how these programs work and how they can be used. If you plan to use them, read the program documentation.
Unison is not a network file system. Instead, the files are simply saved and edited locally. The program Unison can be executed manually to synchronize files. When the synchronization is performed for the first time, a database is created on the two hosts, containing checksums, time stamps, and permissions of the selected files. The next time it is executed, Unison can recognize which files were changed and propose transmission from or to the other host. Usually all suggestions can be accepted.
CVS, which is mostly used for managing program source versions, offers the possibility to keep copies of the files on multiple computers. Accordingly, it is also suitable for data synchronization. CVS maintains a central repository on the server in which the files and changes to files are saved. Changes that are performed locally are committed to the repository and can be retrieved from other computers by means of an update. Both procedures must be initiated by the user.
CVS is very resilient to errors when changes occur on several computers. The changes are merged and, if changes took place in the same lines, a conflict is reported. When a conflict occurs, the database remains in a consistent state. The conflict is only visible for resolution on the client host.
In contrast to CVS, which “evolved,” Subversion (SVN) is a consistently designed project. Subversion was developed as a technically improved successor to CVS.
Subversion has been improved in many respects to its predecessor. Due to its history, CVS only maintains files and is oblivious of directories. Directories also have a version history in Subversion and can be copied and renamed just like files. It is also possible to add metadata to every file and to every directory. This metadata can be fully maintained with versioning. As opposed to CVS, Subversion supports transparent network access over dedicated protocols, like WebDAV (Web-based Distributed Authoring and Versioning). WebDAV extends the functionality of the HTTP protocol to allow collaborative write access to files on remote Web servers.
Subversion was largely assembled on the basis of existing software packages. Therefore, the Apache Web server and the WebDAV extension always run in conjunction with Subversion.
Unlike the synchronization tools covered in the previous sections, mailsync only synchronizes e-mails between mailboxes. The procedure can be applied to local mailbox files as well as to mailboxes on an IMAP server.
Based on the message ID contained in the e-mail header, the individual messages are either synchronized or deleted. Synchronization is possible between individual mailboxes and between mailbox hierarchies.
When no version control is needed but large directory structures need to be synchronized over slow network connections, the tool rsync offers well-developed mechanisms for transmitting only changes within files. This not only concerns text files, but also binary files. To detect the differences between files, rsync subdivides the files into blocks and computes checksums over them.
The effort put into the detection of the changes comes at a price. The systems to synchronize should be scaled generously for the usage of rsync. RAM is especially important.
Novell iFolder lets you access your files from anywhere at any time. If you place your files in your iFolder directory, it is instantly synchronized to the server. With this method, you can work from everywhere.
Novell iFolder also lets you work offline. This is very convenient if you do not have an Internet connection, for example, when working with a laptop on the road. After you successfully connect to the Internet, the changes to your work is sent to the server.
Working with iFolder involves these steps:
Log in before you work with iFolder.
Change your preferences for how often you want to synchronize.
Synchronize your files and view the activity between your client and the iFolder server.
Resolve any conflicts during the synchronization. Conflicts occur when you change the same file on two different computers. iFolder stores conflicted files in a separate directory to prevent data loss.